📧 HR Email Templates

Dear [Name], I hope this email finds you well. We are pleased to invite you for an interview for the [Position] role at Finotern. Your profile has impressed our hiring team, and we would like to discuss your experience and qualifications further. Interview Details: • Date: [Date] • Time: [Time] • Duration: [Duration] • Location: Google Meet (link will be shared separately) • Interviewer: [Interviewer Name], [Title] Please confirm your availability for the scheduled time. If you have any scheduling conflicts, please let me know, and we can arrange an alternative time. We look forward to speaking with you soon. Best regards, [Your Name] HR Team Finotern

Dear [Name], Congratulations! We are delighted to extend a formal offer of employment for the position of [Job Title] at Finotern. Offer Details: • Position: [Job Title] • Department: [Department] • Start Date: [Date] • Salary: [Amount] per annum • Work Location: [Location] • Reporting Manager: [Manager Name] Key Benefits: • Health insurance coverage • Professional development opportunities • Flexible working arrangements • Performance-based incentives The official offer letter with complete terms and conditions will be sent to you shortly. Please review all documents carefully and let us know if you have any questions. We are excited about the possibility of you joining our team and look forward to your positive response. Welcome to Finotern! Best regards, [Your Name] HR Department Finotern

Dear [Name], I hope you are doing well. This is a friendly reminder about your interview scheduled for tomorrow: Interview Details: • Date: [Date] • Time: [Time] • Duration: [Duration] • Location: Google Meet (link attached) • Interviewer: [Interviewer Name] Please ensure you have the following ready: • Updated resume • Valid photo ID • Portfolio/work samples (if applicable) • Any questions you'd like to ask about the role Technical Requirements: • Stable internet connection • Working camera and microphone • Quiet environment for the call If you have any last-minute questions or concerns, please don't hesitate to reach out. We look forward to meeting you tomorrow! Best regards, [Your Name] HR Team Finotern

Dear [Name], Welcome to Finotern! We are thrilled to have you join our team. Your First Day Details: • Date: [Date] • Time: [Time] • Location: [Office Address] • Reporting Manager: [Manager Name] • HR Contact: [HR Contact Name] First Day Agenda: • 9:00 AM - Welcome and check-in • 9:30 AM - Office tour and introductions • 10:30 AM - IT setup and equipment allocation • 11:30 AM - HR orientation and documentation • 1:00 PM - Team lunch • 2:30 PM - Department overview and role briefing • 4:00 PM - Initial meetings with key stakeholders What to Bring: • All required documents (as per checklist sent earlier) • Valid photo ID • Signed offer letter and other HR documents Parking and Access: • Visitor parking is available on Level 1 • Please check in at the reception desk • Your access card will be provided on your first day We have prepared a comprehensive onboarding program to help you settle in quickly and effectively. If you have any questions before your start date, please feel free to reach out. Looking forward to working with you! Warm regards, [Your Name] HR Team Finotern

Dear [Name], I hope this email finds you well. To complete your onboarding process, we need you to submit the following documents: Required Documents: • Copy of valid photo ID (Passport/Aadhar/Driving License) • Address proof (Utility bill/Bank statement - not older than 3 months) • Educational certificates and transcripts • Previous employment letter and experience certificates • Bank account details (Cancelled cheque/Bank statement) • PAN card copy • Passport size photographs (2 copies) Submission Guidelines: • All documents should be clear, legible copies • Scan documents in PDF format • File names should include your name and document type • Email all documents to: [Email Address] • Alternatively, you can upload them to our HR portal: [Portal Link] Submission Deadline: [Date] Please ensure all documents are submitted by the deadline to avoid any delays in your onboarding process. If you have any questions or need assistance with document submission, please don't hesitate to contact me. Thank you for your cooperation. Best regards, [Your Name] HR Team Finotern

Dear [Name], I hope you are settling in well at Finotern. This is an important notification regarding your salary processing setup. To ensure smooth and timely salary payments, you need to complete your banking process immediately. Banking Options Available: 1. Open a New Salary Account: Create a dedicated salary account with our partner banks 2. Link Your Existing Personal Account: Connect your current bank account for salary processing Complete the Banking Process: Please visit the following link to complete your banking setup: https://finotern.com/banking-salary-process/ This process is mandatory for: • Monthly salary processing • Bonus and incentive payments • Reimbursement processing • Complete HR onboarding Important Deadlines: • Complete banking process by: [Date] • Failure to complete may delay your salary processing Required Information: • Bank account details • IFSC code • Account holder name (as per bank records) • Bank statements (if linking existing account) Support: If you encounter any issues during the banking process or have questions, please contact: • HR Team: [Email/Phone] • Banking Support: [Contact Details] This is a crucial step in your onboarding process. Please prioritize completing this task by the specified deadline. Thank you for your immediate attention to this matter. Best regards, [Your Name] HR Team Finotern

Dear [Name], I hope this email finds you well. I would like to schedule a meeting with you to discuss [Topic/Purpose]. This meeting is important for [Brief reason/context]. Available Time Slots: • [Date] at [Time] - [Duration] • [Date] at [Time] - [Duration] • [Date] at [Time] - [Duration] Meeting Details: • Duration: [Duration] • Location: [Office/Google Meet] • Attendees: [List of attendees] Agenda: • [Agenda item 1] • [Agenda item 2] • [Agenda item 3] Please let me know which time slot works best for you. If none of the suggested times are convenient, please propose alternative times that suit your schedule. Preparation: • [Any documents to review beforehand] • [Any materials to bring] Looking forward to our discussion. Best regards, [Your Name] HR Team Finotern

Dear [Name], Happy Birthday! 🎉🎂 On behalf of the entire Finotern team, I want to wish you a very happy birthday and a wonderful year ahead filled with joy, success, and new opportunities. Your dedication, hard work, and positive attitude have made you a valuable member of our team. We are grateful to have you as part of our Finotern family. I hope you have a fantastic celebration with your loved ones and that this new year of life brings you everything you wish for. Enjoy your special day to the fullest! With warm birthday wishes, [Your Name] HR Team Finotern P.S. Look forward to a small celebration with the team! 🎈

Dear Team, I hope this email finds you well. We are writing to inform you about an important update to our [Policy Name], which will be effective from [Date]. Key Changes: • [Change 1 - Brief description] • [Change 2 - Brief description] • [Change 3 - Brief description] Impact on Employees: • [How this affects daily operations] • [Any action required from employees] • [Timeline for implementation] Policy Document: The complete updated policy document is attached to this email. You can also access it from our internal portal at: [Link] Training and Support: • Information session scheduled for: [Date and Time] • Q&A session: [Date and Time] • For questions, contact: [Contact Information] Action Required: • Please read the updated policy carefully • Attend the information session • Acknowledge receipt by replying to this email • Implement changes from [Effective Date] This policy update is designed to [Brief reason for update - e.g., improve efficiency, ensure compliance, etc.]. We appreciate your cooperation in implementing these changes. If you have any questions or concerns about the policy update, please don't hesitate to reach out to the HR team. Thank you for your attention and cooperation. Best regards, [Your Name] HR Team Finotern

Dear [Name], I hope this email finds you well. Your leave application has been APPROVED. Please find the details below: Leave Details: • Employee ID: [Employee ID] • Leave Type: [Annual Leave/Sick Leave/Personal Leave] • From Date: [Start Date] • To Date: [End Date] • Total Days: [Number of Days] • Reason: [Approved Reason] • Applied On: [Application Date] • Approved By: [Approver Name] Important Reminders: • Please ensure proper handover of your responsibilities • Set up out-of-office email replies • Share emergency contact details with your manager • Complete any pending urgent tasks before leaving • Inform your team members about your absence Work Coverage: • Your responsibilities will be handled by: [Colleague Name] • For urgent matters, contact: [Contact Person] • Manager contact: [Manager Details] Return to Work: • Please report back to work on: [Return Date] • Confirm your return by email to HR Leave Balance: • Leave days utilized: [Number] • Remaining leave balance: [Balance] Have a great time off! We look forward to having you back refreshed and recharged. If you have any questions or need to make any changes to your leave dates, please contact us immediately. Best regards, [Your Name] HR Team Finotern

Dear [Name], I hope this email finds you well. I am writing to discuss your recent attendance pattern and would like to schedule a meeting with you at your earliest convenience. Attendance Summary (Last 30 Days): • Total Working Days: [Number] • Days Present: [Number] • Days Absent: [Number] • Late Arrivals: [Number] • Early Departures: [Number] This meeting is intended to: • Understand any challenges you may be facing • Discuss ways to improve attendance • Provide support if needed • Review company attendance policies • Create an improvement plan together Available Meeting Slots: • [Date] at [Time] • [Date] at [Time] • [Date] at [Time] Meeting Details: • Duration: 30-45 minutes • Location: [Meeting Room/Google Meet] • Attendees: You, HR Representative, and [Manager Name if applicable] Please confirm your availability for one of the suggested times, or propose an alternative time that works better for your schedule. We value you as an employee and want to work together to address any concerns and find solutions that work for everyone. If there are any immediate issues affecting your attendance that you'd like to discuss beforehand, please feel free to reach out to me directly. Looking forward to our conversation. Best regards, [Your Name] HR Team Finotern

Dear [Name], I hope this email finds you well. You have been selected to participate in our upcoming training program: "[Training Program Name]". This training has been designed to enhance your skills and contribute to your professional development. Training Details: • Program Name: [Training Name] • Date: [Date] • Time: [Start Time] to [End Time] • Duration: [Duration] • Venue: [Location/Google Meet Link] • Trainer: [Trainer Name and Credentials] • Training Method: [In-person/Virtual/Hybrid] Program Objectives: • [Objective 1] • [Objective 2] • [Objective 3] Learning Outcomes: By the end of this training, you will be able to: • [Learning outcome 1] • [Learning outcome 2] • [Learning outcome 3] Pre-Training Requirements: • [Any materials to review beforehand] • [Software/tools to install] • [Assessments to complete] What to Bring: • Notebook and pen • Laptop (if specified) • Any relevant work materials Registration: Please confirm your attendance by [Date] by replying to this email. If you are unable to attend, please inform us as soon as possible so we can offer the spot to another team member. This training is part of our commitment to your professional growth and development. We believe it will add significant value to your role and career progression. If you have any questions about the training content, schedule, or logistics, please don't hesitate to reach out. Looking forward to your participation! Best regards, [Your Name] HR Team Finotern

Dear [Name], I hope this email finds you well. It's time for your [Annual/Quarterly/Mid-Year] performance review for the period [Review Period]. This is an important opportunity to discuss your achievements, growth, and future goals. Review Meeting Details: • Date: [Date] • Time: [Time] • Duration: [Duration] • Location: [Meeting Room/Google Meet] • Attendees: You, [Manager Name], and HR Representative Review Process: • Self-assessment completion • Goal achievement evaluation • Skills and competency review • Feedback and development discussion • Goal setting for next period Preparation Required: • Complete self-assessment form (attached) • Prepare examples of your key achievements • List any challenges you faced and how you overcame them • Think about your career goals and development needs • Submit self-assessment by: [Date] Review Topics: • Job performance and goal achievement • Strengths and areas for improvement • Professional development opportunities • Career aspirations and growth path • Support needed from management Benefits of This Review: • Recognition of your contributions • Constructive feedback for growth • Career development planning • Goal alignment with company objectives • Opportunity to discuss concerns Please confirm your attendance and ensure you submit your self-assessment by the deadline. If you have any questions about the review process, please don't hesitate to contact me. We value your contributions to Finotern and look forward to this productive discussion. Best regards, [Your Name] HR Team Finotern